How to create and manage a Customs Job.

How to create and manage a Customs Job. 

The basic workflow for creating a customs job is:

•           Create the Customs Job

•           Fill out key fields in the Customs Job Main screen

•           Fill out key fields in Marks and containers screen

Ensure all information has been checked before sending the Customs Declaration.

 1. From Customs tab, click on Create New Job screen.

The Creating New Job screen is displayed.

Company

If you only operate 1 company in the database this will prepopulate to 01. If operate more than 1 company in the database this will prepopulate based on the company, you are currently working in. 

Branch

Enter the branch that this customs job should be assigned to.

 Department

Select the ‘nature’ of this job from the drop-down list. Most used are N10S  or N10A. ‘S’ for sea shipment, ‘A’ for air shipment.

Client ID

Enter the Client ID for this new customs job, usually same as the importer.  Double click in the box to browse existing accounts. 

Supplier ID

Enter the Supplier ID for this new customs job. Double click box to browse existing accounts.

Importer ID

Enter the importer ID for this new customs job. Double click box to browse existing accounts. 

House Bill or AWB Bill

Enter the House Bill or the AWB Bill for customs job manually if available. They are not mandatory at the start of a customs job to continue.

2. The Custom Job screen is displayed. On the main page you will need to enter the following details:  

Vessel Enter the Vessel name for shipment. Includes lookup capability by double clicking in box.

Voyage Enter the Voyage number for the shipment.

House Bill Enter the House Bill for this shipment. 

Master Bill Enter the Master Bill for this shipment.

Ports:

Load Enter Port where goods will load onto vessel prior to leaving export country.

First Arrival   Enter the first discharge port where the goods arrive in importing country.

Discharge Enter Port where goods will be discharged in import country.

Destination    Enter final port where goods to be sent for delivery to importer.

Importer Enter the organisation importing the goods into a country.

Supplier Enter the organisation supplying the goods to be shipped. Most of the time this will be the exporter.

Master Can be entered if there is one supplier where all Supplier parts are saved order. Double clicking on box to fill will bring up a pop-up box with existing master suppliers. 

 
 3. Click on the Marks & Container tab.

4.  The Marks and Container screen allows you to add details of containers and shipping marks used in the shipment for the customs job. 

Click on the Red + button to create a new containers line in the display.

5. Enter the container details in the fields below, and they will populate the line created. Click on the Green tick button to save new line.

Add as many lines as you need. When you finish click the OK tab.

Once jobs are created, they are saved in the TradeWindow Freight system and are available to be accessed at all job life stages.

6. To edit a Customs job, from the Browse customs job screen, select the job and Click on the Edit Job button.

7.The Customs Job will open, and you will be able to modify or add data in any fields.