How to send Customs declaration to NZ Customs

Once all shipment details have been accurately entered, Export declaration can be sent to Customs. 

Declarations must be sent on time to Customs otherwise penalties might apply. 

Trade Single Window (TSW) General Information:

• Do not use decimal places for weights (kgs), please use whole numbers only. 
• Packages and other key codes must be in upper case.
• NZ Customs does not accept the carriage return character. Please do not use the carriage return in any fields, e.g., do not press Enter to move to a new line in a comments or description field. 
• Do not enter alpha characters in voyage fields as this causes an error with TSW.

The Customs entry for high value goods is sent from the job level.

1.From the job screen click on the Customs tab.

 
2. Complete the details on the Cusmod tab. 

The aqua coloured fields are mandatory for the entry. Complete the other fields as required for the shipment. The Exporter Code will auto populate from the account profile of the shipper if it has been saved there.

3. After you completed the required information click on Commercial Invoice button. 

4. Complete the details for the first invoice line. 

Double click in the Lookup field to search for and select the code for the goods. This will then automatically populate the goods Description and Tariff fields. 

Use the Add Line button to add additional lines to the invoice. 

5.  You can use the lookup code to select the relevant tariff code.After entering the required data, click on Post button.

6. From TSW Export Declaration tab, click on Send Message.

You will be asked to confirm that you want to send the message.

• The required fields in the job will then be validated to ensure they contain data. A message will be displayed if any of the required data is missing.

7. The Pin Declaration screen is displayed and populated with your Declarant Code and today’s date.You will need to enter your Pin Number. You can add any required supporting documents using the message document area on the right.

8. Outbound messages are displayed in the top panel. The message line will detail the message number, message type, date and time sent, the username of the user that sent the message, and any files that were attached.

9. Messages received from Customs will be displayed in the middle panel. The message line will detail the message number, response, status, and the date and time received.

10. Any error messages will be displayed in the bottom panel, including the error code and the error description.